The Academic Support Center
Testing Center Procedures
There are 3 private testing rooms available for students to take their exams in a private testing environment. The testing rooms are available in order of priority:
1. Students registered with the Office of Disability Services
2. World Campus Students (note: students taking online courses through Mont Alto are NOT considered World Campus)
3. Adjunct Faculty Students needing make-up testing
4. Full-Time Faculty needing a testing space
5. Students requesting private study space
The Academic Support Center staff reserve the right to reschedule, prioritize, and refuse the use of testing rooms to anyone in order to preserve the integrity of the test-taking process for students who meet specific guidelines.
Hours of Availability
Proctored exams may be scheduled Monday through Friday between the hours of 8:00 a.m. – 4:00 p.m. Students needing an exam proctored at a time beyond 4:00 p.m. must contact the Testing Coordinator directly to discuss alternative testing times. In the event the testing center is closed for a full day during the academic year, ODS students will be notified via e-mail regarding the closure. If a testing center closure happens to fall on a day of the student’s exam, they should contact the Testing Coordinator directly to discuss alternative testing times. In this event, the ASC Director and Make-Up Testing Proctor will be used as back-up proctors.
The testing rooms are available for use by full-time faculty and students requesting private study spaces anytime between the hours of 8:00 a.m. – 9:00 p.m. Monday through Thursday and 8:00 a.m. – 4:00 p.m. on Fridays. When wanting to utilize a testing room before 4:00 p.m., the Testing Coordinator should be contacted to confirm availability.
Scheduling a Testing Room
ODS and World campus students will be responsible for scheduling their own testing rooms by utilizing the online scheduling website www.psu.mywconline.com. The testing center will be available in 15 minute intervals between the hours of 8:00 a.m. – 4:00 p.m. When scheduling the testing room, students must reserve the full amount of time they are given for the exam (i.e. if the student is permitted 1.5 extended time they should schedule the full time). Common extended testing times include: 50 minute test = 75 minutes (1 hour 15 minutes) or 75 minute test = 113 minutes (1 hour 53 minutes). The Testing Coordinator will not be held responsible for providing testing space beyond what is scheduled online (i.e. if a student only schedules 60 minutes, they will only be given 60 minutes).
Testing in Alternative Formats
In the event the student receives special testing accommodations requiring the use of Kurzweil or other alternative software, the testing materials must be provided to the Testing Coordinator a minimum of 4 days prior to the date of the scheduled exam. In order to expedite the exam scanning process, it is recommended the exam be delivered in one of the following formats. Procedures are listed from BEST case scenario to WORST case scenario.
1. Exams are provided in an e-format.
2. Exams are provided in a paper format (SINGLE SIDED), not stapled.
3. Exams are provided in a paper format (SINGLE SIDED), stapled.
4. Exams are provided in a paper format, stapled.
5. Exams are provided in a paper format, not stapled.
Faculty should note that exams requiring to be scanned must be in crisp, clean, condition in order for the software to read the exam correctly. Exams that have been photocopied multiple times, hand corrected, marked through with marker, or in landscape format may NOT scan in a readable format. If this occurs, it is the faculty member’s responsibility to provide the exam in a format that is readable.
Responsibilities of Testing Coordinator, Faculty, & Students
The success of the testing center is a team effort, therefore it is important everyone understands their personal responsibilities in the testing center process.
Responsibilities of the ODS Testing Coordinator
· Collect exams from faculty
· Ensure exams are in alternative format for the exam if necessary
· Notify the students of testing center closures
· Record start and end time of exams
· Maintain a secure environment for exams
Responsibilities of the Faculty Member
· Drop off exam to the Testing Coordinator in a timely manner (not 5 minutes before the test)
· Complete the Proctoring INSTRUCTIONS FOR ODS EXAMs form and return WITH the exam
· Pick-Up exam from the Testing Coordinator
Responsibilities of the Student
· Schedule the exam in the Testing Center
· Complete the ODS Testing Center Exam/Quiz Request form for EACH exam and return to the testing coordinator
· Have the instructor sign the ODS Testing Center Exam/Quiz Request form for EACH exam
ODS Testing Center Exam/Quiz Request form
1. Once student learns of the exam date, they will visit www.psu.mywconline.com and schedule their exam.
2. Student will take the request form to the faculty member to let them know when the exam is scheduled. The faculty member will sign the form to confirm they are aware the student is taking the exam in the testing center.
· After the faculty member has signed the form they will give the faculty member the bottom portion of the form to turn in with the exam.
3. The student will drop off the complete form to the ASC, and it will be signed and dated upon receipt and filed in the Testing Coordinators testing drawer.
4. On the day of the exam, the proctor will sign the form and record the start and end time of the exam. The completed form will be kept by the ODS Testing Coordinator for statistical purposes until the end of the semester/academic year.
If you should have any questions regarding the Testing Center Policies, please contact
Marla Minnich, Student Advocacy Specialist, by phone - 717-749-6024 or e-mail - firstname.lastname@example.org.NOTE: FEDERAL LAW MANDATES THAT PENN STATE ACCOMMODATE STUDENTS WITH DISABILITIES IN AN APPROPRIATE MANNER DURING TEST-TAKING. IF YOU HAVE ANY QUESTIONS ABOUT PRIVATE TESTING, CONTACT THE ACADEMIC SUPPORT CENTER DIRECTOR AT: (717) 749-6045.
- Testing Accommodations